Sanlam UK is a leading provider of wealth and investment management services to private clients, professional advisers, charities, corporates and institutions. Combined, we manage almost £9 billion of client assets from 17 offices across the UK, employing a diverse range of c.530 professionals.
We are part of Sanlam, the global AA-rated financial services Group that was established in 1918. The Group provides a range of financial products and services to over 10 million clients globally and is listed on the Johannesburg Stock Exchange. We have attained our size, strength and reputation by providing a high quality, personalised service to clients, whatever their stage of life or financial ambitions.          
Based in our Guildford office; we are currently looking for an Investment Assistant to join our Portfolio Management team on a full time permanent basis, but would consider applications from candidates on a part time job share basis.
The role
To provide administrative support to the Office team and assist in the management of private client relationships and their investment portfolios.
1. General Administration

  • Handle day to day queries and administrative matters such as payments, setting up new accounts, updating databases, sending out client documentation, preparing/implementing mailshots and maintaining accuracy of client data on internal databases

  • Organise production, checking dispatch of valuations and client packs

  • Deal with compliance related matters such as collation and checking client documentation

  • Liaise with operational departments to ensure that data errors, transactional delays and any other operational problems are dealt with.  Act as liaison point for IT, Compliance and other support departments, ensuring that problems experienced by team members are addressed and sorted and suggesting improvements.

  • Collate and check all price/ yield data for half yearly review

  • Produce half yearly performance review data, for Investment Managers

  • Provide share price performance calculations on assets held/ assets monitored by Investment Managers

  • Liaise and monitor corrective action with the Central Administration team on corporate actions / incorrect postings

  • Send and check payment instructions to the Administration team for internal and external cash payments

2.  Supporting Portfolio Management

  • Take notes of portfolio changes required by Investment Managers and prepare investment review letters

  • Execute Symphony deals under Investment Manager’s supervision and arrange bulk trades for clients.

  • Ensure portfolios are loaded and set up correctly on Pulse, in conjunction with the Administration team

3. Responding to Client Queries

  • Support the Investment team in the development and management of client relationships, working as an integral member of a team, and reporting to one or more Investment Managers or Directors.

  • Will be known to clients and familiar with their particular needs and will deal with their day to day requirements and queries, being able to ensure that all required tasks are completed in the absence of senior management.

  • Deal with clients’ queries, e.g. on performance, elections for votes and corporate actions, cash/account statements.

  • Deal with Probate matters including sales and valuations

Skills and experience
The successful candidate may demonstrate the following:

  • Diligent

  • Able to follow policy and process effectively

  • Discreet and confidential approach

  • Good written and verbal skills

  • Excellent telephone manner

  • Patient, friendly and helpful disposition

  • Excellent attention to detail

  • Prioritises and manages time effectively 

  • Planning & Organisation – able to use process in making plans and carry out tasks effectively

  • Work effectively on multiple projects with different project team members and under the direction of project leaders

  • Minimum of 2 years’ experience in a role requiring similar levels of attention to detail, numeracy and literacy e.g. banking/finance.

Sanlam is an equal opportunities employer and promotes an inclusive working environment where employees respect and value each other's diversity. If you are interested in applying for this role, please email  with a copy of your CV attached.

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